Sage Mas 90 / 200 - Accounts Recievable - Sales Tax Calculation Utility
Accounts Receivable
For Accounts Receivable use the Sales Tax Calculation Utility from the Accounts Receivable Utilities menu to recalculate sales tax for repetitive invoices, Accounts Receivable invoices, sales orders, and/or Sales Order invoices, based on the current tax information in the Common Tax files.
DSD recommends updating any A/R or S/O invoices (using the old tax rate), update the Sales Tax Code (found on the Library Master/Common menu), and then run the Sales Tax Calculation Utility to update any remaining Repetitive Invoices and open Sales Order. After the Sales Tax Code has been modified, any new invoices will use the new tax rate. To change the tax rate on repetitive invoices check the following boxes:
- Select the Repetitive Invoices check box to recalculate sales tax for repetitive invoices based on the current tax information in the Common Tax files. Clear the check box if you do not want to recalculate sales tax for repetitive invoices.
- Select the Sales Orders check box to recalculate sales tax for sales orders, based on the current tax information in the Common Tax files. Clear the check box if you do not want to recalculate sales tax for sales orders.
If you have invoices in process in A/R or S/O Invoice Data Entry, then the tax rate on the invoices must be changed as follows:
- Select the A/R Invoices check box to recalculate sales tax for Accounts Receivable invoices based on the current tax information in the Common Tax files. Clear the check box if you do not want to recalculate sales tax for Accounts Receivable invoices.
- Select the S/O Invoices check box to recalculate sales tax for Sales Order invoices, based on the current tax information in the Common Tax files. Clear the check box if you do not want to recalculate sales tax for Sales Order invoices.
Accounts Payable
For Accounts Payable use the Sales Tax Calculation Utility option (found in the Accounts Payable Utilities window) to recalculate sales tax for repetitive invoices, invoices, manual checks, and/or purchase orders, receipts, and returns, based on the current tax information in the Common Tax files and the assigned tax schedule.
Note: This option is available only if the Sales Tax Reporting check box is selected in Accounts Payable Options.
DSD recommends updating any A/P invoices or manual checks, or P/O Receipts or Returns in data entry prior to using this utility, so that only the A/P Repetitive Invoices and Purchase Orders need to have the tax rate modified.
Select the Repetitive Invoices check box to recalculate sales tax for repetitive invoices, based on the current tax information in the Common Tax files. Clear the check box if you do not want to recalculate sales tax for repetitive invoices. This option is available only if the Sales Tax Calculation in A/P Data Entry check box is selected in Accounts Payable Options.
Select the P/O Orders check box to recalculate sales tax for purchase orders, based on the current tax information in the Common Tax files. Clear the check box if you do not want to recalculate sales tax for purchase orders. This option is available only if the Purchase Order module is integrated with Accounts Payable.
If data entry batches have not been updated, then select the A/P Invoices, A/P Manual Checks, P/O Receipts and P/O Returns check boxes to recalculate sales tax for Accounts Payable invoices, manual checks, receipts or returns based on the current tax information in the Common Tax files. Clear the check box if you do not want to recalculate sales tax for Accounts Payable invoices. This option is available only if the Sales Tax Calculation in A/P Data Entry check box is selected in Accounts Payable Options.