Sage Mas 90 / 200 - Job Cost - How to set up Active Cost Code Validation in Job Cost
How to set up Active Cost Code Validation in Job Cost
Resolution ID: 429934 Product: Sage MAS 90 and Sage MAS 200 ERP
Application: Job Cost Version Reported: 4.05
Active Cost Code Validation controls were added to prevent data entry errors when selecting codes to post costs from Job Cost, Accounts Payable, Purchase Order, Inventory Management and TimeCard modules to jobs. The Active Cost Code Validation option in Job Cost Option manages the data entry of inactive (not currently activated on the selected job) Cost Codes. Based on the set up option selection, the ability to enter and add inactive Cost Codes to a job can be password protected.Note: In the data entry windows, an additional lookup button was added to display only active Cost Codes on the job selected. In Accounts Payable (Alt-Q), Purchase Order and Inventory Management, or TimeCard (Alt-B).On the 'Main' tab in Job Cost / Setup / Job Cost Option, active Cost Codes are determined by the 'Active Cost Code Based On' option and can be set to:
- All cost codes (default) considers all Cost Codes active.
- Original Estimated Cost considers a Cost Code active only if there is an 'Original Estimate' Dollars or Units greater than zero for the job number (password is available).
- Revised Estimated Cost considers a Cost Code active only if there is a 'Revised Estimate' Dollars or Units greater than zero for the job number (password is available).
If the Cost Code is inactive for the job, the warning message "Cost Code xxx is inactive for job number yyy. Do you want to continue?" displays. (xxx = cost code, yyy = job number). Clicking 'Yes' to activate the cost code for the job.
Note: If a password has been defined in Job Cost Setup Options, the prompt to enter the password will appear after clicking 'Yes'. The cost code will not be accepted until the password is entered.