Sage Mas 90 / 200 - Payroll - 2003 Payroll Year-End Procedures W-2 Processing
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After all your 2003 Payrolls have been processed and updated, make an archive backup of the payroll data files for all of your payroll companies.
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In Sage MAS 90, use SVDATA to make a copy of your General Ledger, Payroll and Magnetic Media data files for the 2003 year to a new company code. Use P03 for the new company code. The P03 company code will be used to print 2003 W2s and 2003 Magnetic Media. (See DSD Tech Tip #15 for SVDATA instructions).
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In company code maintenance for the P03 company code, enter the Federal ID and company address as this company information is printed on the forms. Check Payroll tax table maintenance to verify Federal and State IDs are correct.
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Run year-end processing in your live company. When complete, verify that the payroll options have incremented correctly to Quarter 1, 2004. If it has not, contact DSD Business Systems for assistance. DO NOT manually change the Current Quarter or Current Year.
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Install the new 2004 Tax Tables (TTU) from diskette. (Current Sage MAS 90 and Sage MAS 200 subscription holders will be automatically shipped the 2004 TTU in late December, or the 2004 TTU can be downloaded from the Sage support website).
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You may now process 2004 payroll as usual in your live company.
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When ready to run W-2s, you must re-install the 2003 Q3 Tax Table Update from the diskette.
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Print the 2003 W-2s and create Payroll Magnetic Media in the prior year payroll company P03.
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Do not delete the P03 company code until at least March 2004 in case changes need to be made to any employee records, or W-2s rerun. (If re-running W-2s, be sure to re-install the 2003 Q3 Tax Table Update before re-printing W2s.)
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Re-install your 2004 Tax Tables Update diskette. (From Windows Explorer click on A:\setup.exe)
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Continue processing 2004 payroll in your live company as usual.
Additional Year End Processing procedures and Helpful Hints can be found on your TRSG CD ROM (Technical Reference and Support Guide).