Sage Mas 90 / 200 - Tax Tips - 1099 Printing
Sage MAS 90 retains two (2) years of vendor 1099 payment history in data fields containing “Current Year” and “Next Year” payments. The Current Year is defined by the “1099 Calendar Year” in A/P Options. (If the 1099 Calendar year is not the correct year, do not change the 1099 Calendar Year in A/P Options. The 1099 Calendar Year must only be changed by printing the 1099 Forms, and saying “Yes” to “Do you want to clear all 1099 payments?”. Contact DSD Professional Services for assistance if the 1099 Calendar Year is incorrect).
Vendor 1099 payment history can be reviewed and modified in Vendor Maintenance, in the Additional Tab screen, and clicking on the 1099 History button. DSD Business Systems does have a Sage MAS 90 enhancement, called Balance-It!, which includes a utility program to recalculate 1099 vendor payment history from your Check History.
1099 forms do not need to be printed before performing Accounts Payable Year End Processing. 1099 vendor payment detail is maintained separate from Year End Processing.
Sage MAS 90 only supports forms 1099-Misc, 1099-Div, and 1099-Int. Sage MAS 90 does not support 1096 Summary and Transmittal of U.S. Information Returns, or the 945 Annual Return of Withheld Federal Income Tax.
2003 1099 Changes
No Federal changes have been made for 2003 1099-Misc and 1099-Int form printing. Sage MAS 90 and Sage MAS 200 versions 3.71, 3.70 and 3.61 may be used to print 2003 1099 forms.
Sage MAS 90 and Sage MAS 200 versions 3.40 through 3.60 can be used to print 2003 1099s with the installation of the 2001 1099 Interim Release Disk (or IRD) named IRD-1099.EXE.
Federal changes have been made for the 2003 1099-Div form, and requires the installation of a new Interim Release Disk or IRD from Sage. Only those who need to print the 1099-DIV form need to install this IRD. The IRD is not required for any other 1099 form printing.
You can obtain an Interim Release Disk (IRD) directly from Sage in the mail, or you can create an IRD by downloading the IRD-AP-1099DIV.EXE from the Sage support website or by contacting DSD Professional Services. If your Sage Software Maintenance Plan is not current, please contact Stephanie Smith at (619) 683-9900.
1099 Helpful Hints
- Backup the Accounts Payable data using a reliable backup system or use SVDATA to copy the A/P data files to another company code.
- Verify you have installed AP 3.71 or compatible version of Sage MAS 90 (See “Sage MAS 90 and Sage MAS 200 2003 W2 and 1099 Printing” in the DSD January Newsletter).
- If you need to print 1099-Div, verify you have installed the IRD-AP-1099DEV.EXE.
- Verify the current 1099 Calendar Year in A/P Options, and set the Number of Months to Retain Check History to at least 18 months.
- Print the 1099’s on plain paper, and verify the vendor 1099 payment information is correct for calendar year 2003. If incorrect, correct the 1099 payment amounts in Vendor Maintenance/Additional Screen/1099 History button.
- If the 1099 payment information is for calendar year 2002, print the 1099s to plain paper, and say “Yes” to the prompt “Do you want to clear all 1099 payments?”.
- Review the Sage MAS 90 Year End Processing Guidelines found on your Technical Reference and Support Guides (TRSG), including the 1099 Printer Matrix to get the correct settings for your printer.
To print your 2003 1099 forms
- From the A/P Reports menu, select Form 1099 Printing.
- Enter the 1099 Vendor Type, 1099 Form, and 1099 Form Code to print. Also verify your Company address information and Federal ID number are correct.
- Print the selected 1099 form. Be sure to answer “No” to the “Do you want to clear all 1099 payments?” prompt if you have other 1099 forms to print, or you wish to retain your 1099 payment history for a few months for reprinting 1099s.
- Once all 1099 forms have been printed, and you no longer wish to retain 2003 Calendar Year 1099 payment history, re-print the 1099s to either plain paper or to a file, and say “Yes” to “Do you want to clear all 1099 payments?”.
- When you clear all 1099 payments, Sage MAS 90 moves the “Next Year” 1099 payment history to the Current Year, and automatically increments the Current 1099 Calendar Year in A/P Options from 2003 to 2004.
Contact DSD Professional Services at 858 550 5900 if you have any questions, or would like assistance printing your 2003 1099 forms.